DESCRIPTION

DUTIES AND RESPONSIBILITIES (NOT ALL INCLUSIVE)

• Prepares job descriptions identifying the essential characteristics of a class of positions, or drafts supplementary changes to existing descriptions necessitated by changes in function, organization or qualification requirements;
• Replies to correspondence regarding employment inquiries, reviews applications for employment or promotion, and interviews job applicants and employees inquiring about promotion;
• Informs job applicants, by telephone, letter, or e-mail, of their employment application status;
• Reviews applications to determine if the qualification requirements are met or if disqualifying factors are present; evaluates education and experience according to specific instructions; refers more complex cases to supervisor;
• Gathers subject matter information for use in examinations; selects and develops testing devices, and constructs examinations under supervision; acts as monitor in assembled examinations; grades examinations prepares examinee list with scores;
• Makes appropriate and productive use of computer and software technologies in the generation of documents, data analysis display and/or database retrieval;
• Assists with recruitment exercises and participates in job fairs as needed;
• Attends meetings, seminars, conferences and training programs pertaining to the personnel administration area;
• Designs and/or organizes orientation classes and diversity training sessions for new employees;
• Administers skills profiling and other aptitude tests to employment candidates;
• Assists with the development of performance evaluation criteria, job selection criteria techniques and procedures to enable the Division to effectively meet overarching objectives;
• Develops sexual harassment training schedule for school and activity centers;
• Maintains professional application database;
• Revises and periodically reprints the Employee Orientation Handbook;
• Edits the HR News and Views quarterly newsletter;
• Team player on annual local and national recruitment efforts;
• Writes spots for radio advertisements;
• Acts as liaison for the Masters in Mathematics for Secondary Teachers program;
• Prepares Notice of Personnel Action, fills requests for employment verification and performs other tasks associated with personnel at schools and activity centers;
• Performs other duties as assigned.

FACTOR I – KNOWLEDGE And ABILITIES REQUIRED

• Knowledge of human resources policies, procedures, rules and regulations;
• Knowledge of the federal laws and regulations relating to human resources management;
• Knowledge of position analysis and evaluation to determine appropriate title;
• Knowledge of the concepts and principles of test development and construction;
• Knowledge of recruitment sources and the availability of candidates;
• Knowledge of various publication protocols;
• Ability to develop written presentation for position announcement, reports and related communication;
• Ability to prepare concise, accurate written and oral reports on analytical findings and status reports;
• Ability to make presentation using standard English;
• Ability to cooperate and collaborate with others and exercise strong interpersonal skills.

DESCRIPTION

This is standard personnel work, which involves the filing and processing of various personnel documents. Work in this class involves the maintenance of official files and records for government employees and retirees, ensuring that records are accurately filed in accordance with applicable laws  and rules and regulations. Immediate supervision is received from a higher-level officer.

DUTIES AND RESPONSIBILITIES (NOT ALL INCLUSIVE)

• Files sequentially all documents in the employee’s Official Personnel Record (OPR) folder and file in appropriate cabinet;
• Maintains all government employee personnel records and record room in compliance with rules and regulations and established procedures;
• Maintains and processes documents using the Electronic Resource Program (ERP);
• Retrieves OPR folder when requested;
• Uses computer database to maintain record of OPR folders;
• Establishes OPR’s for new employees;
• Performs simple filing according to clearly defined categories and classification criteria;
• Serves as an alternate in the absence of the receptionist;
• Performs other related duties as required.

FACTOR I: KNOWLEDGE AND ABILITIES

• Knowledge of payroll accounting requirements, appropriate laws, codes and regulations;
• Knowledge of the principles and techniques of filing;
• Ability to maintain satisfactory working relationships with other employees and the public;
• Ability to read and comprehend;
• Ability to operate standard office equipment, including the computer and fax machine;
• Ability to speak and write in English, using correct spelling, grammar and punctuation;
• Ability to perform basic arithmetic calculations.

FACTOR II: SUPERVISORY CONTROLS

• The employee reports to a higher level officer but works independently on routine duties.

FACTOR III: GUIDELINES

• Guidelines used are those set by the Department and the Virgin Islands Code as they relate to the maintenance of personnel records.

FACTOR IV: COMPLEXITY

This is recurring work which involves the safekeeping of personnel records and maintenance of documents for employees of the Virgin Islands Government. Employee is required to understands and follow simple instructions. Duties are standardized.

FACTOR V: SCOPE AND EFFECT

• The purpose of this work is to maintain proper control of employees and retirees’ employment records making sure that all pertinent documents are safely filed in the employees’ OPR folders.

FACTOR VI: PERSONAL CONTACTS

• Contacts are with co-workers, other government employees and retirees requesting to place, review or retrieve documents.

DESCRIPTION

This is highly administrative work which involves coordination of activities involving teacher qualification. An employee in this class is responsible for supervising, planning, directing, monitoring and coordinating activities carried out by the Territories Freely Associated States Education Grant Teachers/Paraprofessional Quality Program (TPQ).

DUTIES AND RESPOSNIBILITES (NOT ALL INCLUSIVE)

• Coordinates all activities involving Teacher Qualification;
• Oversees federally funded projects aligned with the Territories Freely Associated States Grants;
• Supervises, plans, directs, monitors, and coordinates activities related to TPQ;
• Remains abreast of requirements to comply with federal and local laws and standards;
• Reviews  and processes  federal  program  documentation  to  include  grants  applications, agreements memoranda and letters;
• Ensures that proper documentation of program is kept and prepares reports;
• Coordinates activities related to needs assessment;
• Examines data to determine personnel needs as it relates to teacher/paraprofessional quality;
• Maintains supervisory control over technical and managerial aspects of program actives;
• Analyzes data on program effectiveness and prepares report for management;
• Reviews all correspondences and expenditure request related to the grant;
• Coordinates and chairs all teacher quality meetings, technical assistance activities;
• Advises the director on program policy, programmatic expectations, and other pertinent information
• Perform other duties as assigned.

KNOWELEDGE, SKILLS AND ABILITIES

• Knowledge of all aspects of program development;
• Knowledge of and ability to understand and implement programs within federal guidelines;
• Knowledge and ability to conduct training and seminar sessions;
• Ability to organize work effectively, and prioritize objectives;
• Ability to maintain a good working relationship with staff, teachers, and administrators;
• Ability to present ideas clearly and concisely;
• Ability to follow written and oral instruction;
• Ability to use a personal computer and other office equipment.

EDUCATION AND EXPERIENCE

The Receiving Officer performs highly skilled work in carrying out assignments, including the handling of goods, products and supplies that come through the Department of Education’s warehouses/stockrooms. The employee is responsible for receiving and storing office and school supply shipments in the warehouse and accurately packaging and shipping them in an efficient and timely manner.

DUTIES AND RESPONSIBILITIES

• Assumes responsibility for taking periodic inventories of materials and supplies;
• Assists in responding to complaints regarding problems as assigned and reports findings to supervisors orally and/or in writing;
• Signs, maintains and documents records appropriately attesting to the inspection, receipt, issuance and remaining balances of stock;
• Recommends the replenishment of stocks based on established minimum quantities and, when necessary, the modification of storeroom procedures and regulations;
• Ensures that all shipments are received in good, undamaged condition;
• Assists with loading and unloading trucks, using forklift and electric pallet jacks;
• Assists in opening containers and unpacking and examining incoming shipments;
• Labels incoming orders with identifying number, quantity and description;
• Compares identifying information and counts items of incoming shipments to verify information against bills of lading, packing slips, invoices, orders, or other records and initials completed paperwork;
• Picks customer orders from stock and routes items to various departments and buildings;
• Confirms  that  orders  contain  the  correct  items/supplies  numbers  and  quantity  of items/supplies to match the transfer documentation;
• Uses  computer  system  and  or  barcode  system  to  track,  locate,  and  pull  correct items/supplies;
• Rejects and takes appropriate action for any inconsistency between purchase orders and shipments received;
• Rejects damaged items and shortages, and contacts suppliers in reference to rejected items requesting due action;
• Schedules the pick up of materials with schools, activity centers and other locations;
• Sorts and places materials or items on racks, shelves, or in bins in predetermined locations;
• Sorts orders as necessary for correct priority;
• Keeps area neat and in order;
• Performs other related work as required.

FACTOR I: KNOWLEDGE AND SKILLS REQUIRED

• Knowledge of warehouse supplies receiving and storage;
• Knowledge of stocking items/supplies, accurately counting items/supplies, picking up orders, packing required items/supplies and delivery process;
• Ability  to  read  and  understand  written  instructions,  shipping  orders,  department paperwork, and safety warning labels;
• Ability to actively pursue continuous improvement and ease of the tasks of the position to meet or exceed Department needs;

• Ability  to  maintain  high  levels  of  accuracy  when  identifying  and  pulling  correct items/supplies, to meet or exceed customer's expectations;
• Ability to listen to others and appropriately act on information provided;
• Ability to work with specific instructions (either written, verbal, physically demonstrated or diagrammed);
• Ability to perform repetitive or short-cycle work;
• Ability to perform basic addition, subtraction, multiplication and division calculations;
• Ability to safely and effectively operate Department tools including but not limited to: paper-packaging dispenser machine, tape dispenser, various carts (hand truck and pallet jack), computer, keyboard and mouse;
• Ability to prioritize work tasks according to Department requirements;
• Ability to work effectively under pressure or deadlines;
• Ability to work effectively in a team environment;
• Ability to work in a fast-paced, changing environment;
• Ability to act in a courteous and professional manner at all times;

FACTOR II: SUPERVISORY CONTROLS

• The employee supervises warehouse laborers, and drivers;
• The  employee  works  under  the  direct  supervision  of  the  Director  of  Property, Procurement and Auxiliary Services;
• Work is controlled by routine review and reporting with supervisor and through on-site visits, and achievement of objectives.

FACTOR III: GUIDELINES

• Federal safety and departmental guidelines and procedures must be followed.

FACTOR IV: COMPLEXITY

• The employee follows standard policies and procedures to perform repetitive or routine duties. Position calls for sound decision making.

FACTOR V: SCOPE AND EFFECT

• The employee is responsible to fulfill agency objectives by supporting, assigning and performing routine work activities to ensure the efficient management and  timely distribution of supplies to schools and activity centers.

FACTOR VI: PERSONAL CONTACTS AND PURPOSE OF CONTACTS

• Requires personal contact with fellow employees, supervisors and administrators as well as vendors for the purpose of obtaining, clarifying, or giving facts or information to aid in the accomplishing of objectives and daily tasks.

FACTOR VII: PHYSICAL DEMANDS

While performing the duties of this job, the employee is regularly required to:

• Reach with hands and arms and grasp objects;
• See to read fine print, and review information on a PC monitor, etc;
• Sit, talk and hear within normal range;
• Manipulate objects with fingers, for example, using a keyboard;
• Frequently bend, stoop and move about;
• Stand for long periods of time with intermittent walking;
• Lift/push/pull up to 70 pounds.