DESCRIPTION

This is skilled work in performing repair and maintenance work to buildings and equipment. An  employee in this class usually works out of a central maintenance shop in which detailed request for  repair and maintenance work are submitted. General instruction and supervision are received from an administrative or maintenance supervisor, but an employee is expected to use some initiative in assuming repair and maintenance assignments and work with minimum supervision. This employee is given considerable latitude in exercising professional skills and independent judgment in the performance of work.

DUTIES AND RESPONSIBILITIES (NOT ALL INCLUSIVE)

• Assist in general repair and maintenance of building structures;
• Makes cost estimates for small repair and maintenance jobs to which assigned and prepares request for materials and supplies needed to complete the assignments;
• Supervises a small number of laborers and other workers assigned to a given job;
• Performs a variety of repair jobs involving a combination of skills in gasoline and diesel equipment mechanics;
• Performs a variety of building and grounds repair jobs involving a combination of skills in carpentry, plumbing, electrical and/or masonry trades;
• Turns off electrical, water, and gas supply and starts emergency supply when necessary;
• Performs related work as required.

KNOWLEDGE, SKILL AND ABILITIES

• Considerable knowledge of the principles and techniques of at least two of the building or mechanic trades and some knowledge of a variety of the other trades related there to;
• Knowledge of the methods, practices, tools, and materials of several of the building or mechanic trades;
• Skill in the use of a wide range of tools and materials of several of the building or mechanic trades;
• Ability to make inspections to determine the need for repairs and perform or assist in performing a variety of repairs needed for proper maintenance of buildings, grounds, and equipment;
• Ability to supervise a small group of skilled and other workers assigned to a job;

• Ability to work for long hours while standing.
• Ability to read, write, understand and follow simple oral and written instructions.
• Ability to establish and maintain effective working relationships with all persons contacted during the course of work. 

• Ability to lift 70 (seventy) pounds or more.

POSITION: ACCOUNTANT I

DESCRIPTION

Accounting work of this class work involves routine accounting procedures, principles and techniques. An employee in this class keeps records of accounts in a small administrative unit and is responsible for the preparation of accounting and fiscal reports, and the maintenance of less complex control accounts. Problems involving policy matters and significant irregularities are referred to a superior officer for advice or assistance. Work is performed in accordance with established procedures. Work skills are reviewed through periodic checks, on completion of assignments, and from progress reports.

DUTIES AND RESPONSIBILITIES (NOT ALL INCLUSIVE)

• Posts accounting data to general ledger accounts from subsidiary reports;
• Makes trial balances in preparation for financial reports;
• Reconciles accounts, records, reports and journals;
• Creates forms, statements, audit reports and other records;
• Maintains expenditure and budgetary control accounts and prepares necessary reports relating to account status;
• Engages in posting and processing information for fiscal reports;
• Exchanges non-routine information using tact, requiring good oral and written communication skills;
• Other duties as required.

FACTOR I: KNOWLEDGE AND SKILLS

• Knowledge of the provision of the accounting manual of the Government of the Virgin Islands as they relate to recording and reporting of fiscal transaction;
• Knowledge of generally accepted accounting principles, theories, practices and their application to a wide variety of transaction involved governmental accounting;
• Knowledge  of  spreadsheets,  word  processing  software,  computer  applications  related  to  the  work, accounting software and willingness to learn and use accounting and financial reporting software;
• Knowledge of procedures, modern office practices, and basic office management; business language and arithmetic;
• Ability to apply and adapt established methods in accounting transactions;
• Ability to communicate effectively, courteously, interpersonally and organizationally;
• Ability to perform detailed work involving written or numerical data, and to make arithmetical calculations rapidly and accurately;
• Ability to prepare complete accurate accounting reports and statements;
• Ability to organize own work, setting priorities and meeting critical deadlines;
• Ability to supervise the work of a small group of employees engaged in bookkeeping or related office duties.

FACTOR II: SUPERVISORY CONTROLS

• Employee works under the supervision of a higher-level officer who assigns duties, describes scope of goals and objectives and furnishes guidance on critical issues.
• Receives a general outline of the work to be performed and is generally free to develop their own sequences and methods within the scope of established policies.
• New, unusual, or complex work situations are almost always referred to a superior for advice.
• Work is periodically checked for progress and conformance to established policies and requirements.

DIVISION OF HUMAN RESOURCES

POSITION:     ACCOUNTANT II

DESCRIPTION

This is accounting work involving routine accounting procedures, principles and techniques that differs from Accountant I and III in level of responsibility.

Work usually includes the more advanced accounting duties in the keeping of accounts calling for the application of professional accounting techniques to a variety of problems. An employee in this class must exercise considerable judgment in allocating charges and credits to proper accounts, and in the preparation of journal entries for unusual transactions. Work includes responsibility for giving technical advice to subordinate accountants and account clerks in the performance of their work. The employee must exercise considerable independence of judgment. Decisions regarding matters affecting general policy are referred to a higher rank technical or administrative employee. Work is reviewed at completion only for maintaining general standards of performance.

DUTIES AND RESPONSIBILITIES (NOT ALL INCLUSIVE)

• Maintains accounting records of a moderately complex accounting system;
• Supervises posting of accounting data to general ledger accounts from subsidiary records
• and papers;
• Supervises the batching of documents to be entered into the ERP system, maintains control totals, and balances control totals to tabulations of documents keypunched; and takes trial balances and balances subsidiary records to control accounts;
• Prepares financial reports;
• Assists in the development of new methods and procedures for the operation of the accounting unit;
• Makes  adjustment  journal  vouchers,  verifying  correct  application  of  accounting  principles  and  for mathematical accuracy;
• Supervises the maintenance of expenditure and budgetary control accounts and prepares necessary reports relating to account status;
• Maintains records necessary for the determination and reporting of federal expenditures and fund balances on federal and/or state programs;
• Performs related work and other duties as assigned.

FACTOR I: KNOWLEDGE AND SKILLS REQUIRED

• Considerable knowledge of accounting principles and procedures and ability to apply such knowledge to accounting transactions;
• Considerable knowledge of laws and regulations as they relate to accounting procedures in the unit concerned;
• Working knowledge of the general principles of public financial administration, including budgeting and financial reporting;
• Working knowledge of appropriation and budget account procedures;
• Working knowledge of procedures, modern office practices, and basic office management and well as the capacity to maintain an efficient office system;
• Working knowledge of office machines, methods, procedures, business language and arithmetic,
• Working knowledge of spreadsheets, word processing software, computer applications related to the work, accounting software and willingness to learn and use accounting and financial reporting software;
• Ability to prepare complete and accurate accounting reports and statements of considerable complexity;
• Ability to establish and maintain effective working relationships with subordinates and other employees;
• Ability to communicate effectively, courteously, interpersonally and organizationally;
• Ability to perform detailed work involving written or numerical data, and to make arithmetical calculations rapidly and accurately;
• Ability to organize own work, setting priorities and meeting critical deadlines;
• Ability to supervise the work of a small group of employees engaged in bookkeeping or related office duties.

Accountant II                                                                                                                                               Page 2

FACTOR II: SUPERVISORY CONTROLS

• Employee works under the supervision of a higher-level officer who assigns duties, describes scope of goals and objectives and furnishes guidance on critical issues;
• Receives a general outline of the work to be performed and is generally free to develop his/her own sequences and methods within the scope of established policies;
• Confers with superior on unusual, or particularly complex work situations;
• Makes work available for routine and periodic assessment in consultation with superiors.

FACTOR III: GUIDELINES

• Federal and local fiscal guidelines and procedures must be followed. Employee is expected to follow these guidelines and use knowledge acquired through training and experience to make independent decisions.

FACTOR IV: COMPLEXITY

• The work is of a demanding nature that will involve a variety of duties and complicated job tasks requiring coordinating numerous processes/methods;
• The work requires sound technical judgment and analytical thought due to increased data and changing situations;
• Duties require a high degree of sustained concentration and attention to details as well as meeting regular multiple or conflicting demands, deadlines, emergencies, or time pressures;
• Duties may require the coordinating or organizing of others’ work.

FACTOR V: SCOPE AND EFFECT

• The purpose of the work is to perform basic and complex accounting procedures in the review, maintenance and control of financial records and fiscal expenditures.

FACTOR VI and VII: PERSONAL CONTACTS AND PURPOSE OF CONTACTS

• Contacts are with the immediate supervisor and coworkers;
• Purpose of contacts is not limited to planning, coordinating and advising on work efforts, interpreting guidelines or instructions, receiving guidance on the basis of facts to resolve common issues or problems.

FACTOR VIII: PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is required to:

• Sit, and talk or hear within normal range;
• Reach with hands and arms;
• Read fine print, and review information on a PC monitor, as well as, hard copy output;
• Manipulate  objects  with  fingers.  For  example,  using  a  keyboard,  typing  and  coding  general  ledger information;
• Use the spoken word;
• Move about and exert some physical dexterity.

FACTOR IX: WORK ENVIRONMENT

• Work environment involves normal everyday hazards or discomforts typical of offices;
• Comfortable levels of temperature, ventilation, lighting and sound are inherent in the work environment;
• Exposure to deviations from pleasant environmental conditions is only occasional.
• The likelihood of injury is remote.

MINIMUM QUALIFICATIONS

• Bachelor's degree in accounting, business or a related field from a recognized college or university; or
• Semester credits in Business Administration to include 15 credits in accounting/ bookkeeping and four (4) years experience in the position of Accountant I or equivalent.

“No person shall be discriminated against in employment or in any educational program or activity offered by the Virgin Islands Department of Education on account of race, color, creed, national origin, sex, handicap or age.”